How I Plan a Travel Itinerary

Trip planning can be complicated depending on how much time you have and how many people there are to please. But, while I do like a bit of spontaneity, having an itinerary when I travel is always a big help! It makes sure I get done the big things on my list and can also save time and money. Below is the easiest way to lay out a trip!

  1. Figure out arrival and departure time
    This will help you frame your travel (obviously)! You’ll need to know exactly how much time you’ll have, which includes airport nonsense. Don’t plan anything for an hour after “flight arrival” and plan to be at the airport 2-3 hours before “flight departure.”

2. Do your research; create a list
This is my favorite part. I can spend hours on Tripadvisor and other blogs reading reviews of what there is to do in a city. I will definitely look into museums and nature areas (gardens and National Parks), but I also like to try to find the unique stuff. I want to fill my time with stuff I can only do at the place I’m visiting. Make a list – and try and rank it, that way you know what you won’t want to miss.

3. Plot everything on a map
This is how you figure out your locations. You’ll find you can sometimes learn the “burroughs” this way in a big city. Grouping things by location will help you plan how you’re getting to places. If you know they’re close to each other you can save time knocking them both of your list. You can also save money by walking if two things are close enough together. Sometimes something will even drop off my schedule if it’s too far and/or by itself.  Don’t forget you’ll also want to plot the airport and where you’re staying every night!

4. Planning for time
Once you have a vague idea of the location you’ll be in on a certain day, you can start trying to plan for how much time you’ll need at a certain attraction. If I have three things in one area, I will check out opening times. Whatever opens first will start my day and from there I decide how much time I think I’ll be at one thing. Don’t forget to also check out closing times! You don’t want to have something that closes the earliest as the last thing on your schedule.
Important: Leave wiggle room in your schedule! You want to plan more time than you think you’ll need at every place. Plus you don’t want to forget “travel” time between destinations. 

5. Leave space as a catchall
You took more time than you thought at place 2, so you missed place 3? No worries! Create time in your schedule for things you missed or things you only discovered once you got into town. Creating “blanks” in your schedule can be very comforting. While I do like to accomplish a lot on trips, I still like to have a good stress-free time! This time can also be used to be lazy, if everything else is going according to plan. (I tend to plan more “blanks” the more people there are.)

So that’s the basics of trip planning (specifically city travels)! You’ll notice I’m not very good at planning eating – I usually just don’t care that much where we eat since I get a Caesar salad petty much everywhere. Sometimes though, there’s local spots that have something rare- like in DC one breakfast spot had homemade poptarts. And if you know me at all, you know I love finding local homemade ice cream. It’s always a must-have on my list!

There’s one last thing I’ll say about trip planning: Things will go wrong. I’ve not had one flawless itinerary to date. No matter how much research I do, how flexible my schedule is – there’s some things you can’t plan for no matter what you do. So you have to be flexible! Be willing to move things around or drop items off your list. It’ll make a much more enjoyable trip, trust me.

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